“Amat Victoria Curam.” – Victory Loves Preparation, Latin Proverb
Official business travels are not as relaxing as vacation travels.
First, your travel is paid by your company to serve a purpose that will increase the value and reputation of the organization. You may be sent to improve the company’s potential in the market share or you may be sent to close a deal to a big client.
Second, your reputation as a professional will depend on your preparedness in a business travel. You get to meet different people from different positions in different companies. Building a rapport is important.
So, how do you prepare for a business travel?
Preparing for business travels relies on two things – business oriented preparedness and personal preparedness. You need to prepare for your presentation or the agenda of a specific business travel and you also need to prepare the things you need to bring for the travel itself.
Packing, for some people, is a dragging task. To help you ease with packing, below is an enumerated list of the essential things you need to pack during business travels.
- Flash drive or portable hard drive
- Portable Wifi Hotspot
- Photocopies or Documents
- Power banks
- Extension Wire
- Blue and Black Pen
- Business Cards
For every business trips, it’s important to have your presentation prepared, your spreadsheet, plans and etc. Bring all the needed files. Photocopy documents that are needed a day or two before you leave. Secure your photocopies and documents into a folder.
Most business travelers forget their devices’ chargers. So, secure that it’s already packed in your luggage. Portable flash drives and portable wifi are important. Make sure that your flash drive is virus-free.
If you’re to present, bring a projector for contingency. There might be technical problems you may encounter if you’re using your clients’ projector. You can also bring an extension wire. You’ll find it useful especially if the socket is far from your area. Blue pens are for contract signing. Business cards might be handy. You might meet some important people.
- Business coat, suit, cardigan or blazer
- Business casuals (at least three depending on the duration of travel)
- Casual wear (at least one)
- Extra outfit for parties
- Glasses/Contact lens
- Pajamas/Sleeping Clothes/comfy wear
- Shoes that are good for formal and business attires
- Slacks/Black Jeans
Always bring at least one business coat or blazer. You’ll instantly look more corporate when you’re in a business blazer. If you don’t like slacks, bring black jeans. It will look a wee bit formal than other colored jeans.
Bring clothing that is not easily wrinkled. Bringing iron is additional baggage. Iron your clothes before traveling.
Pack at least one pair of comfy wear. You can just re-use it because you’re just going to sleep on it, anyway. But, it depends on the duration of your business travel.
Bring an extra outfit for intimate parties. You may never know when your hosting client will invite you to a party.
Never forget your eyewear. It will save you from migraines and will give you focus.
Toiletries and Body Essentials
- Razor (men)
- Sanitary napkin (women)
- Hair comb
- Wet Wipes
- Rubbing alcohol (smallest one)
- Shampoo (small container)
- Hair tie (women)
- Skin care products
- Make up kit
When bringing rubbing alcohol, deodorant, shampoo, and the likes, always carry the one that is handy and that is small. Bring a traveling pouch to which you can store most of your toiletries.
For women, always carry a pack of sanitary napkin. Monthly period comes unexpectedly. So expect the unexpected.
Women should always bring a hair tie because sometimes when the situation gets rough, focus is needed. Cleaning up your hair from loose strand makes you lose your momentum on doing work.
Always bring your medicine or prescription. If you’re depressive, bring your anti-depressants. If you easily get allergic reactions, then bring your medicine for allergies. For safety precautions bring medicines for cold, headaches, stomachaches and anti-allergies.
- Passport/ Work ID
- Credit Card and Debit Card
- Boarding Pass
If you travel for work or just travel per se most of the time and you don’t have a credit card, I suggest you go get one. It’s really important in case you end up out of cash. Always bring with you cash, too.
Work ID and passport is important especially if you’re traveling abroad.
Packing wouldn’t be a hassle if you have an organized list on what to prepare. The enumerated packing checklists hopefully help you so you can focus on the business oriented preparedness that comes from the responsibility of work.